1. Booking & Deposit Structure
To secure a clinic date, a non-refundable deposit must be received 45 days prior to the event via credit card invoice or check. The deposit amount is determined by your chosen payment structure:

Option A: Individual Athlete Registration (Self-Pay)
– The Deposit: A flat $400.00 security deposit is required at the time of booking.
– The Refund: This deposit is fully refunded to the organization within 14 days after the event has concluded, provided the clinic is held as scheduled.
– The “Kickback”: Organizations using this method earn an additional 10% Kickback on all athlete registration revenue. This is paid out as a rebate check to the organization following the event.

Option B: Full Organization Payment (Invoice)
– The Deposit: A non-refundable deposit of 50% of the total estimate or $400.00 (whichever is greater) is required at the time of booking.
– Scaling: This deposit is based on your Guaranteed Athlete Commitment Number. You may increase this number at any time to accommodate more athletes; however, the commitment cannot be decreased once the deposit is paid.
– The “Pay-in-Full” Discount: Organizations that pay the entire balance at least 45 days in advance receive a 10% discount on the total fee.

2. Tiered Pricing & Athlete Commitment
Standard pricing is calculated based on the total number of athletes committed or registered:

– < 20 Athletes: $55 per athlete
– 20 – 39 Athletes: $45 per athlete
– 40+ Athletes: $35 per athlete

3. Operational Policies

– Roster Submission: A full roster must be provided via the [Coach’s Portal] 14 days prior to the clinic. For Organization-Pay programs, this roster serves as the final billing count.
– Compliance: No athlete may participate without a completed digital waiver signed by a parent or legal guardian.
– Rescheduling: We require at least 14 days’ notice to reschedule. Clinics must be completed within 60–90 days of the original date and within the current competitive season.
– Cancellations: All deposits and payments are non-refundable (with the exception of the Option A security deposit upon successful completion of the event).

4. Financial Minimums

– Service Minimum: All scheduled clinics are subject to an $800.00 total sales minimum.
– Balance Reconciliation: For Option A (Self-Pay), if total athlete registrations do not reach this minimum, the organization is responsible for the remaining balance. For Option B (Invoice), the final invoice will reflect at least the $800.00 minimum regardless of final attendance.